job description - Slims And Boss Administrator
Ensure Financial and Operational Procedures, company code of Ethics and Quality Management systems are adhered to.
SLIMS
- 3 way check on job (quote and purchase order vs job)
- Create slims proforma invoice (in order to pull through to BOSS) for both COD and 30 day accounts
BOSS
- Request sales orders on BOSS system
- Upload SLIMS pro-forma invoices.
- Keep record to ensure all jobs invoiced in slims are loaded to BOSS.
Client requirements:
- Assist operations with client financial requirements and requests.
- Facilitate COD requests to get clients loaded on to SGS system
- Sending COD pro-forma invoice to clients for payment and do follow-ups
- Payment allocations
- IDN's: Compiling and processing of data
Quality & Health & Safety System
- Adhere to all quality and safety requirements of the SGS management system.
- Actively participate in safety related activities.
- Always wear appropriate protective clothing (where required).
- Adhere to all relevant HSE procedures and protocols.
- Keep workplace and equipment neat and tidy.
- Perform Health and Safety inspections in designated areas.
- Report deviations and communicate instructions to improve and maintain the quality system.
Specific Authorities
- Slims Order Management & Invoicing
- Cease the use of any equipment that may be deemed to constitute a safety hazard or enter hazardous environments without the necessary knowledge and protection and report the situation to higher authority to take action.
- Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action.
- Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.
- Other specific authorities as indicated on the Agri Food Laboratory Designated Staff List
Qualifications
Education
- Grade 12 – Matric Exemption
Experience
- 2 years administration, lims system and data capturing experience.
- Exposure and knowledge of applicable financial environment.
Additional Information
- Computer literacy in Word, Excel, Outlook
- Good communication and interpersonal skills
- Languages: Proficiency in English (Read, Speak, Write)
- Any other languages an added advantage
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SGS is a Swiss multinational company headquartered in Geneva, which provides inspection, verification, testing, and certification services.