Site Administrator G4S Secure Solutions

ROLE RESPONSIBILITY:

Effective management of office:

• Arrangement of meetings and diary management
• Ensure faxing, filing and records up to date

Effective administration of company and site policy and procedures:

• Capturing and recording data on ERP systems
• Maintenance of records and files
• Placement of orders within ambit of policy and procedure

Effective administration of reporting function:

• Compilation of reports as per job requirements.
• Timely submission in accordance to deadlines. 

Health and Safety:

• Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.
• Participate in safety forums created by company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents on all levels
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at workplace
• Distribute safety information as and when required

THE IDEAL CANDIDATE:

Minimum Qualifications and Experience:

• Grade 12 or equivalent with a preferred diploma in Office Management administration.
• Relevant experience in administration 
• 2 years experience in a related position would be deemed appropriate for this level position.

Knowledge:

• Knowledge of administrative procedures
• Knowledge of company policies and procedures
• Knowledge of Easy Roster.
• Intermediate knowledge of payroll
• (Analysed dummy run, pay querie)
• Medical bookings
• Recruitment
• Knowledge of SHERQ.

Skills;

• MS Office Computer skills –
• Acting professionally
• Communication (written and verbal)
• Supporting and working with others
• Delivering objectives
• Mathematical skill

Attributes:

• Delivering great customer service
• Sharing and cooperating
• Dealing with changing circumstances
• Understanding the organisational environment
• Attention to detail
• Work under pressure.
• Own transport