job description - Site Administrator
Safety
- Support implementation of business initiatives as directed
- Maintain Fraser Alexander and Client safety policy and procedure requirements
- Promote safety performance
- Mine Health and Safety Act compliance
Work related to Human Resource Management
- Maintaining and updating information, records and reports such as personal files, leave documents,
- disciplinary documents, medical aid documents, monthly reports etc.
- Batch Imports Wages: Acting Allowances (Wages), Allowances – New (Wages),
- Adhoc back pay calculations & batch preparation/import (Wages),Contract / Site changes
- (Transfers – Wages and Leave batches (Wages)
- Leave management (Making sure employees does not exceed accumulative leave days)(Salaries & Wages).
- Petrol claim ,Travel claims Wages and salaries
- Maintaining and updating information and records such as employee lists and organograms.
- Maintaining HR training records and HR policy file.
- Maintaining HR notice board with all relevant and necessary documents.
- Arranging and taking minutes of Site Communications forums
- Dealing with queries, complaints and requests for information
- Maintaining of all HR related files
Governance
- Ensure compliance with relevant legislation (Value Added Tax Act, etc.) including FA policies and procedures
- Ensure payroll inputs are in accordance with FA policy
Work Related on Maintenance On-key
- Ensure professional interaction with stakeholders
- Maintain working relationships with support functions on site and at head office, as required to deliver in their section against standards.
- Engage with peers and seniors on the project to ensure project objectives are achieved as per instruction
Budget and Forecast
- Process inputs of site level budgets and forecasts into the ERP system.
- Assist with the monthly rolling forecast calculations.
Payroll, Benefits and Other Responsibilities
- Ensure employee take on and exit are carried out in line with FA policy.
- Site stores and consumables management and recording of transactions relating to issues, receiving and stock take.
- Payroll data input, ensuring the completeness and accuracy of payroll and wages inputs and cost allocations.
- Inventory management.
- Impersonating wage staff on ESS to administer leave and other benefits, training.
- Scheduling and programming of medicals and inductions for employees.
- Registering and channeling of all personnel enquiries to the relevant levels.
- Compiling, safe-keeping and the maintenance of personnel files for all wage employees on a specific site(s).
- Monthly HP reconciliations for amortization schedules to the general ledger.
- Compile annual HP schedules for Auditors.
- Reconciliation of Workshop and Fixed Assets petty cash and submission for reimbursement.
- Liaising between Site manager and HR and other depts. Assist with site level comms, updating notice boards and distributing on site.
- General Administration including record keeping, filing,
- Operating of office equipment i.e. printer, copier, telephone, etc.
Requirements
QUALIFICATIONS
- Grade 12 with Accountancy and or Mathematics
- National Diploma or Certificate in Administration would be an advantage
- Computer literacy in Microsoft Office
EXPERIENCE
- 1 year experience in administrative role or similar. Experience with an ERP and SAGE system would be advantageous
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Fraser Alexander is a global partner adding value to mining, waste, and infrastructure, through smart solutions.