job description - Administrative Officer - Faculty of Medicine and Health Sciences Business Management
Proactively following up and assisting in the collection of outstanding documentation related to asset write-offs;- Managing the procurement of office supplies, including maintaining an accurate inventory of stock to ensure availability and operational efficiency.
Operational / facilities administration:
- Coordinating and managing building signage and change requests, thereby ensuring that all signage remains current and accurate;
- Overseeing and ensuring the timely logging and follow-up of facilities and maintenance requests with the Facilities Management team;
- Coordinating the postal service for the Faculty, ensuring efficient and timely distribution of mail.
General administrative support:
- Overseeing the daily administrative operations of the Business Management Department. This includes scheduling meetings, organising departmental events, taking minutes, and maintaining accurate records and correspondence;
- Providing a warm and professional welcome to guests, and directing them to the appropriate personnel within the office;
- Maintaining a tidy and presentable reception area, reflecting the Department's professionalism;
- Managing the diary of the Deputy Director of Business Management, ensuring efficient scheduling and time management;
- Handling telephone enquiries, and taking and relaying messages as necessary.
Job Requirements/Pos Vereistes
- Matric and at least three year's experience in a similar position;
- Proven experience in an administrative role within a fast-paced environment;
- Strong organisational and time management skills with a keen eye for detail;
- Excellent verbal and written communication skills;
- Proficiency in the Microsoft Office suite and experience with administrative software;
- The ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
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