Reporting AdministratorSGS

• To assist the Laboratory Administrator in effectively overseeing the administrative functions of the division as well as maintaining customer communication.
• Maintaining the LIMS system.
• Complies and conforms to the laboratory quality management system (ISO17025 and SANAS)
• Adhere to all quality and safety requirements of the SGS management system.
• Perform any other reasonable tasks as assigned by direct line manager.
• Printing and e-mailing of test reports.
• Invoicing completed work as per agreed rates.
• Assist department with general administrative tasks (filing, copying, creating customized reporting templates, reconciliations, updating spreadsheets)
• Assist department with maintaining a status of outstanding work as well as following up with the lab regarding expected reporting dates.
• Assist Section Manger with contract review and issues of proposals.
• Assist with and co-ordinate customer enquiries/queries.
• Assist in the monthly stock counts within the department.
• Assist with monthly payroll duties.

Qualifications

Education:

• Matric.

Experience:

• Minimum 2 years’ experience in an administrative position
• Laboratory background would be an advantage.
• Chemistry related qualification would be an advantage.

Additional Information:

• Shall adhere to all Health, Safety and Environmental requirements of the SGS OI Management System, country legislation, Rules for Life, local legal requirements and laws.
• Shall comply and conform to the QHSE, Global and country policies of SGS.
• Participate and form part of Operational Integrity projects and campaigns.
• Shall report Health, Safety and Environmental hazards, incidents/accidents and near misses to the Supervisor/SHE Representative/Location Manager/OI Site coordinator.
• Apply Check status process and use the Stop Work Authority whenever the control of risks is not clearly established and understood.
• Observe and report any faulty/nonfunctioning apparatus or equipment and or deviations from process/protocols/procedures/work instructions to the Supervisor/Location manager.
• Assist in investigations.
• Ensure that all proper procedures/Working instructions, etc. are followed.
• Assist with training of employee/s where required.
• Perform and ensure good housekeeping practices are always maintained in all work areas.
• Participate and adhere to all HSE Procedures/Working instructions, Integrity, Safe Talks, Toolbox talks, etc. training.
• Perform any other reasonable tasks as assigned by direct line manager Maintain a clean working environment.