job description - Officer: Student Recruitment
Duties and responsibilities:
Strategic Planning:
- Coordinate the needs of the Faculties with the Chief Officer based on the Qwaqwa Campus to ensure that the needs of the campus are incorporated.
- Contribute to the Directorate’s strategy and develop strategies and plans for the Recruitment initiatives on the Qwaqwa Campus.
- Ensure that the Recruitment strategies and plans for the Campus are implemented in consultation with the Faculties and the Directorate.
- Prepare quarterly reports and report to the Directorate as part of the quarterly meetings.
- Work with the Directorate to ensure the information for the Prospectus is collated and submitted before due dates.
Undergraduate Recruitment:
- Assist with career exhibitions and, where necessary, school visits as per the approved plans.
- Liaise with the Qwaqwa Marketer and Unit for Prospective students on the Bloemfontein Campus to ensure sufficient stock of marketing material is maintained.
- Assist with providing information to walk-in prospective students.
- Assist with marketing initiatives aimed at recruiting students as advised by the Faculties and the Directorate where required.
- Assist with parents’ evening sessions at schools and represent Qwaqwa Campus.
Targeted Recruitment:
- Obtain a list of top-achieving prospective students who have applied to the campus and initiate communication.
- Be the conduit for top achievers and maintain good relationships with students.
- Assist top achievers with their student accommodation needs and any other support where necessary.
- Maintain the CRM (Work Centre) for targeted Registration for registration.
Relationship Marketing (Stakeholder Management):
- Work closely with Faculties on the Qwaqwa Campus on applications and analysis thereof.
- Recommend top feeder schools and areas for the two campuses.
- Work closely with the Integrated Marketing Office on the Bloemfontein Campus to ensure that the Qwaqwa Campus is fully represented on the prospective webpage.
- Assist the integrated Marketing office in Bloemfontein in coordinating information for the virtual experience.
- Work closely with the social media Office on the Bloemfontein Campus to widen the reach of our social media platforms and ensure the Qwaqwa Campus is fully represented.
- Work with the SRS office on the Bloemfontein Campus to coordinate information for the Qwaqwa Marketing material.
Data management:
- Ensure that the QwaQwa CRM data is maintained.
- Ensure that the Lead Generation Cards are captured correctly.
- Ensure that all QwaQwa serviced schools are accurately reflected on the CRM database.
- Analyse the monthly application stats to ensure we meet the SRS formula.
Student Recruitment Events Management:
- Collaborate with university departments, faculties, support departments and external partners to identify event objectives, themes, and requirements.
- Develop detailed event plans, timelines, and budgets, ensuring alignment with university goals and resources.
- Secure necessary permits, licenses, and logistical support for events.
- Coordinate all aspects of event logistics, including venue selection, catering, audiovisual equipment, decorations, transportation, and accommodations if needed.
- Work with the Faculties on the campus and the Directorate to develop marketing strategies to promote events and attract target audiences effectively.
- Create compelling event marketing materials, including invitations, posters, digital media, and press releases.
- Utilise social media, university websites, and other relevant platforms to reach a wider audience.
- Collect feedback from participants, attendees, and stakeholders to assess event success and identify areas for improvement.
- Analyse event outcomes against established goals and metrics.
- Generate post-event reports detailing key insights, challenges, and recommendations for future events.
Budget Management:
- Prepare and manage the office budgets, ensuring efficient allocation of funds for various office components, including events.
- Monitor expenses, striving to optimise resources.
Inherent Job Requirements:
- A Bachelor’s degree or a B-Tech degree on NQF level 7 in Marketing and Communication.
- A minimum of two (2) years of relevant experience related to the duties and responsibilities.
- A valid driver’s licence.
Recommendations:
- Demonstrable evidence of data management and analysis.
- Understanding of school/university system.
- Experience in Project and/or Events Management will be advantageous.
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The University of the Free State (UFS) creates opportunities and growth through leading learning and teaching, focused research, and impactful engagement with society.