Officer: ExportWeir Minerals

The successful candidate will provide administrative support to the Exports department pertaining to accurate capturing of customer orders and executing of export shipments (Multimodal) on the system and ensure proper maintenance of relevant documentation according to set or correct procedures.

Key Responsibilities:

• Provide quotations to customers on request
• Order processing and orderbook management
• Effective processing and management of Export documents, order updates to customers via mail and weekly conference calls
• Coordinate timely dispatch of orders to customers
• Liaising with WEIR Minerals regional & internal colleagues to expedite orders. Timely resolution of queries is of critical importance
• Assist other team members when and as necessary or as required by management
• Contact freight forwarders and request export documentation and proof of delivery
• Tracking of shipments as per INCOTERM
• Scan proof of export documents onto electronic storage
• Update and close export shipment files
• Maintain register of closed and pending export shipment files
• Archive completed export shipment files
• Manage reporting on KPI’s such as, velocity, GDNI and GIT
• Prepare business cases for new implementations / technologies
• Provide technical insight to the field of Exports
• Be able be to present ideas formally via presentations to a high level audience
• Adherence of all SHE and housekeeping requirements
• Adhere to Duty of Care Policy at all times

Job Knowledge/Education and Qualifications: 

• 3-5 years related experience
• Logistics & Freight Industry
• Import & Export
• Thorough knowledge of International Trading Terms (Incoterms)
• Thorough Knowledge of Customs regulations and shipping procedures (into Africa by Sea/Air/Road)