Import ControllerAVI Limited

Key Performance Areas:

Booking of shipments

• Approve booking with shipping agent choosing a cheaper rate and using the most reliable shipping line
• Must be familiar with customs legal requirements regarding importing as well as an understanding of incoterms 2020 and shipping terms
• Requesting freight estimate costs and understanding calculations to choose the best suited option to move cargo FCL/ LCL for sea freight or air freight
• Consolidate shipments if there are other shipments coming from the same port in order to save costs
• Create a shipment number and open file 
• Foreign Vendor Payments
• LC (Letter of credit) establishment with the banks.
• Foreign vendor payments and understanding of Deposit / Advance / Balance, 30/60 day payment terms 

Costing:

• Check accuracy of information on supplier invoice and balance orders to SAP
• Zimp3 phase 1 costing on SAP system link purchase orders to shipment and allocate a rate and ZINT charges for provision of GIT

Prepare Excel costing sheet:

• Zimp3 phase 2 costing on SAP allocating freight, wharfage, vat and duty charges
• Once costing approved by buyers, send to the warehouse to GRN stock
• Any short received stock notify relevant people and put parties on notice for insurance claim.
• Assist warehouse on queries for costings short and overs and inform the buyer 

Tracking orders;

• Receive status report daily to monitor shipments and ensuring timely deliveries
• Query and resolve any issues of delays with freight agents
• Notify buyer of the status of their goods, and if any stops or unforeseen delays 

Pre-clearance of Shipment;

• Follow customs and other statutory body for cargo clearance and compliance procedure.
• Receive customs clearance documents from agent SAD500, customs worksheet to verify that correct tariff headings and duty/preferential rate have been applied.
• Complete the clearing instruction timeously to avoid storage charges and delivery delays 

Freight Forwarders Invoice:

• Check that all freight forwarders charges are correct as per signed rate agreement.
• Once all is in order sign and forward to finance for payment approval 

Miro and Import Account:

• Miro shipments process the supplier invoice verification
• Identify and resolve differences on import accounts for clearance 

Reporting and Filling:

• Goods in Transit (GIT) monthly reporting of shipments to finance team
• Order Control report weekly reporting of shipment status to merchandise team
• Maintain fully compliant shipping files 

Returns and Rejected Stock:

• Responsible to facilitate the return or destruction process of rejected stock by QC team
• Arrange debit note to supplier to recover FOB, freight, wharfage and duty cost
• Apply for duty refund with forwarder to claim back duty from customs
• Once the process is completed, customs will provide the certificate
• QC inform supplier to arrange collection for return stock or let warehouse know to shred the items   

Store Reconciliations:

• Store banking, petty cash and expense claim reconciliation
• Ensuring all banking DT's received and filed in time for external audit
• Process relevant journals on SAP
• Resolve lay-by refunds from stores and assist to resolve payments from stores or finance

Minimum Requirements:

Experience:                                                                   

• At least 3 Years’ experience in Import Control
• At least 3 years related experience in sea and air freight imports.
• Experience in forwarding and clearing shipments.
• Good understanding of customs clearance and compliance procedure.
• Reconciliation and journal entry experience

Qualifications:

• Matric Certificate
• A relevant Certificate / Diploma in Supply chain and/or Logistics

Additional Requirements:

• ERP System Knowledge (SAP preferred)
• Microsoft Excel Proficiency