Receptionist BDO

Reporting to the Office Manager you will inter alia be responsible for:

•  Greet and welcome guests as soon as they arrive at the office
•  Direct visitors to the appropriate person and meeting rooms
•  Answer, screen and forward incoming phone calls
•  Take messages and email to staff members
•  Ensure reception area and meeting rooms are tidy and presentable
•  Receive, sort and distribute daily mail/deliveries
•  Order front office supplies and keep inventory of stock
•  Update meeting room calendars and schedule meetings
•  Arrange travel and accommodation when necessary
•  Keep updated records of office expenses and costs
•  Managing bookings, catering requirements, and liaising with Office Manager on ad hoc responsibilities 
•  Allocating visitors parking bays when required
•  Report any maintenance issues to OM
•  Ensure IT support for all online meetings – log ticket for IT assistance
•  Ensure controls in place for facilities assets
•  Assisting with Orders

Requirements

•  Grade 12
•  Diploma/Degree in Administration will be an advantage
•  A minimum of 2 years’ experience in a similar role

Competencies:

•  Professional attitude and appearance
•  Proficiency in Microsoft Office Suite
•  Solid written and verbal communication skills in English
•  Ability to be resourceful and proactive when issues arise
•  Excellent organizational skills
•  Multitasking and time-management skills, with the ability to prioritize tasks
•  Customer service attitude