flag iconGo back
 Mirna Butler Recruitment company logo

Executive Assistant Mirna Butler Recruitment

Free StateSouth Africa
3 months0 Applicants
eye icon0
circular warning alertOops! It seems this job from Mirna Butler Recruitment has expired

job description - Executive Assistant

Minimum requirements:

  • Matric
  • Computer literate
  • Valid driver's license  
  • Own reliable vehicle
  • Access to stable internet 
  • Minimum three years experience as Personal / Executive Assistant
  • Excellent communication skills (verbal and written) in Afrikaans and English

Skills required:

  • Attention to detail
  • Organised
  • Able to prioritise
  • Good communication skills
  • Time management
  • Good telephone etiquette

Duties will include:

  • Correspondence with vendors and suppliers
  • Producing payment contracts and invoices
  • Producing purchase orders and sourcing of quotations
  • Assisting staff and Directors with administration duties (applications, orders, etc)
  • Compiling data to prepare presentations, briefs and reports
  • Liaison with bookkeepers (sending of any data they require such as invoices, slips, inventory reports, etc)
  • Compose and prepare letters relating to routine correspondence for the Directors' signature
  • Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate
  • Maintain paper and electronic filing systems
  • Distribution of correspondence, play a key role in the coordination of staff efforts both within and outside the company
  • Help coordinate meetings and calendar management
  • Coordinate travel arrangements (transport and accommodation)
  • Handling of requests and queries from vendors, suppliers, and staff
  • Handling emails and correspondence for Director
  • Running errands
  • Compiling data to prepare papers or presentations
  • Acting as a representative to their assigned executive
  • Handling incoming and outgoing phone calls, emails and correspondence for the executive
  • Draft, review and send communications on behalf of company Directors
  • Keep the Director advised of time-sensitive and priority issues, ensuring appropriate follow-up
  • Prioritize emails and respond when necessary
  • Organize the executive’s daily schedule and meetings
  • Maintain various records and documents for company director’s
  • Assist in project management activities and processes including project planning, intake, prioritization, initiation, execution, and training
  • Routinely perform a wide variety of support and administration duties
  • Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material
  • Other additional and / or alternative duties as assigned from time to time, including supporting other departments or Directors as needed
  • Prepare for, attend, and participate in meetings on behalf of the Directors
flag iconReport
About the company

Mirna Butler Recruitment specializes in connecting job seekers and employers, ensuring the right fit for your business.

Recommended for you