job description - Property Administrator
- Support Property Managers and overall team with daily administrative tasks and coordination of documents through various channels (I.e., Email, Microsoft Office, etc.) ensuring efficiency in the management of relevant documents.
- Manage purchase order processes on the relevant systems, I.e., creating, tracking and monitoring Purchase Orders on SAP Plant Maintenance.
- Support all administrative processes in compiling process flows, policies, procedure management, maintenance budget and updating expenditures.
- Ensure administrative efficiency in managing databases, files and records for properties team, including outsourced service providers and vendor documentation.
- Ensure efficient administrative coordination of maintenance of the properties and management of documents with other teams, including documents for approval to relevant signatories.
- Provide client support to issues related to property maintenance and ensure timeous feedback on all stages of maintenance progress.
- Assist and coordinate administrative efficiency for departmental audits as per established procedures and timelines.
- Support the property team with reports as per agreed timelines and standards, as well as following up on deadlines for document submissions, ensuring up-to-date storing of records or data.
- Manage team diaries, organizing meetings, including the onboarding of new team members, travel booking and oversee the administrative running and efficiency of the Properties Team.
Qualifications
- Grade 12 certificate - (essential).
- Diploma or certificate in Office Management?or a related field?- (desirable).
Experience
- +2 years’ experience in a properties/facilities administration environment or similar with knowledge providing administrative and organisational support to a team and engaging with clients and stakeholders across functions and levels - (essential).
- Strong proficiency in MS Office including Word, Excel, PowerPoint, Teams and Outlook - (essential).
- Working knowledge of property management system, preferably SAP RE - (essential).
- Knowledge of financial management principles for budgeting - (desirable).
Knowledge and Skills
- Energetic and vibrant, enjoys working in a dynamic, fast paced environment.
- Well-developed interpersonal skills – able to?interact, engage and maintain professional relationships with people at all levels of the corporate structure.
- Able to work under pressure, prioritize and balance numerous competing demands in a high-volume, high pressured, fast-paced working environment.
- Organized and detailed - Plans, coordinates and executes functions, practices and procedures to realize business unit goals and objectives.
- Customer orientated - Committed to providing high-quality customer service. Ensures customer needs are understood, problems timeously resolved, and expectations met.
- Excellent?written and verbal communication skills ability to convey information and data clearly, accurately and succinctly.
- Good?problem-solving skills - Comprehends new information to generate insights while proactively investigating courses of action to identify feasible solutions.
- Personal integrity – Has good judgment and discretion to manage and maintain confidentiality. Takes accountability for actions and mistakes.
- Comfortable with change and adapting to different requests
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ShopRite is a retailers' cooperative of supermarkets.