job description - Asset Accountant
Strategic/Financial
- Drive towards continuous improvement to enhance and optimize new and existing processes.
- Support the development and implementation of the Fleet saver processes to ensure maximum, effective benefits.
- Ensure that all asset processes are documented and readily available for review and reviewed continuously for relevance and practicality.
- Ensure that at any given reporting period, all assets are complete, accurate and exists.
- Guide and support direct reports.
- Implement and manage the asset tagging and counting process of PPE.
Operational
- Analyse Natural report for accuracy, make adjustments if necessary.
- Compile and interpret reports for use by internal parties.
- Review corresponding standard journals (e.g. fleet interest and depreciation and Fleet movement)
- Compile fleet movement summary of all fleet owners for the month and submit to Financial Manager.
- Review and complete required account reconciliations monthly.
- Complete specified projects timeously to enhance the functionality of the team.
- Review weekly and monthly recons timeously.
- Compute the depreciation adjustment for vehicles of fleet vehicles.
- Monitor inactive vehicles on fleet saver and follow due processes.
- Complete and recalculate Tax information.
- Update status of stolen and recovered vehicles in Wizard and Natural systems.
- Review monthly accrual for outstanding vehicle lease charges and lease write-offs.
- Compile manufacturer advertising subsidy.
- Review inter-company VAT journals.
- Review supplier reconciliations by reconciling statements to accrued outstanding deliveries/payments
- Review UC stock and fleet control list and amend Wizard status to 'disposed'.
- Generate and Review disposal report, confirm lease buyback cars were collected and change status to 'deleted'.
- Maintain Intercompany reports with related parties
- Ensure all vehicle payments are processed accurately and timeously.
- Ensure that orders are raised for all vehicle payments timeously.
- Ensure that all license and registration fees are processed timeously for new vehicles.
- Ensure sufficient cash flow available.
- Ensure preparation of documents and payment arrangements are done as per procedure.
- Ensure all lease distribution, analysis, payment and GL recon are processed monthly.
- Review price changes by comparing order price to invoice.
- Review the purchase and turn-back price and amend in Natural system.
- Ensure all written off vehicles processed as per procedure.
- Assist in budget process relating for assets.
- Identify discrepancies or variances in financial and budget reports, and take corrective action where appropriate.
- Seek specialist advice and support where required.
Stakeholders (internal & external customers, suppliers, shareholders, communities)
- Attend all team meetings and daily huddles as scheduled.
- Be the contact person regarding fleet payments with banks, suppliers and business.
Employees
- Provide clear direction and decisive leadership to direct reports, ensuring all are aligned to the goals and have a clear purpose.
- Set clearly defined performance standards / targets for direct reports, holding them accountable to achieve these and providing support and guidance where needed.
- Create and maintain a constructive atmosphere within the team, engaging and motivating direct reports to always give their best, while respecting any areas of diversity (whether areas of expertise, cultural, gender, age, background, etc.)
- Ensure direct reports adhere to set business policies and procedures, emphasising the importance of general discipline at work and objectively correcting and handling any deviations as they arise.
- Resource and staff the team appropriately, considering the relevance of current and new jobs as well as the most suitable ways in which to place or replace any vacancies.
- Set the example to the team and deliver on the employee value proposition by leading the team and the business in line with the Avis Leadership Behaviours.
- Support and encourage direct reports to drive their own individual development plans in order to further grow as professionals in their jobs.
Internal and External Stakeholders
- The role requires close engagement and collaboration with key internal and external stakeholders.
Internal Stakeholders
- Finance team, Fleet team, Treasury team, SA Car Sales team, Botswana and Namibia Country Managers.
External Stakeholders
- Build collaborative working relationships with Suppliers and financiers
Requirements
Academic Qualifications
Essential:
- B Comm Accounting/CIMA
- Valid driver’s license
Advantageous:
- B Comm Hons
Work Experience
Essential:
- Minimum 3 years working experience in a financial environment.
Advantageous:
- Demonstrated experience in accounting and capitalization for fixed assets in a large complex organisation.
Report
About the company
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Avis Car Rental is an American car rental company headquartered in Parsippany, New Jersey.