job description - Secretary To The MD
- Maintain executive’s agenda and assisted in planning appointments, board meetings, conferences, etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.).
- Make travel arrangements for executives.
- Handle confidential documents, ensuring they remain secure.
- Prepare invoices or financial statements and provide assistance in bookkeeping.
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
- Maintain electronic and paper records, ensuring information is organized and easily accessible.
- Conduct research and prepare presentations or reports as assigned.
Requirements and Skills
- Degree in Business Administration or relative field.
- 1 - 2 years work experience.
- Proven experience as executive secretary or similar administrative role.
- Proficient in MS Office and “back-office” software (e.g. ERP).
- In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
- Familiarity with basic research methods and reporting techniques.
- Excellent organizational and time-management skills.
- Outstanding communication and negotiation abilities
- Integrity and confidentiality.
- Neat and well composed.
- Should reside at Lekki and environs.
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