Procurement & Importation OfficerOutsource

• The Procurement and Importation Officer is responsible for managing the procurement process and importation of goods and materials required by the organization.
• This role involves sourcing suppliers, negotiating contracts, overseeing the importation process, and ensuring timely and cost-effective procurement practices.

Key Responsibilities

• Supplier Sourcing: Identify and evaluate potential suppliers, both domestic and international, to ensure the procurement of quality products at competitive prices.
• Vendor Negotiations: Negotiate terms and conditions with suppliers to secure advantageous agreements, including pricing, delivery schedules, and payment terms.
• Procurement Planning: Collaborate with various departments to understand their procurement needs and create procurement plans to meet the organization's requirements.
• Purchase Orders: Prepare and manage purchase orders, ensuring accuracy and compliance with organizational policies and procedures.
• Importation Management: Oversee the importation process, including customs clearance, shipping, and logistics to ensure on-time delivery of imported goods.
• Inventory Management: Monitor and manage inventory levels, ensuring that stock levels are maintained at optimal levels and that obsolete or excess stock is minimized.
• Quality Assurance: Ensure that all products and materials procured meet the required quality standards and specifications.
• Cost Control: Implement cost-saving strategies, such as bulk purchasing, vendor consolidation, and efficient shipping methods.
• Compliance: Stay updated on importation laws, regulations, and trade policies, and ensure that all import-related activities comply with relevant legal requirements.
• Documentation: Maintain accurate procurement records, including invoices, purchase orders, contracts, and shipping documentation.
• Reporting: Prepare and present regular reports on procurement activities, costs, and performance metrics to management.

Qualifications

• Bachelor's Degrees in Supply Chain, Business Administration, or a related field with 5 - 7 years relevant work experience. Additional certifications in procurement or supply chain management are a plus.
• Proven experience in procurement and importation, with a strong understanding of international trade, customs procedures, and import regulations.
• Familiarity with procurement software and tools, including enterprise resource planning (ERP) systems.
• Strong negotiation skills and the ability to build and maintain effective supplier relationships.
• Excellent analytical and problem-solving skills.
• Attention to detail and strong organizational skills.
• Effective communication and interpersonal skills.
• Proficiency in using Microsoft Office and other relevant software.
• Knowledge of industry-specific procurement practices and trends.
• Ability to adapt to changing market conditions and make informed procurement decisions.