Procurement / Administration AssociateMixta

• The ideal candidate will support the Head, of Procurement & Administration in providing support for the various businesses by ensuring a safe work and conducive work environment and the provision/availability of resources and to enable the businesses to achieve their goals.

Procurement:

• Ensure a transparent vendor selection process
• Research and evaluate prospective suppliers

Vet all purchase invoices:

• Review all entity purchases in line with their annual approved budget
• Follow and enforce the company's procurement policies and procedures.
• Review, compare, analyse, and approve products and services to be purchased.
• Manage inventories and maintain accurate purchase and pricing records
• Maintain and update supplier/vendor information
• Maintain good supplier relations and negotiate procurement contracts.
• Prepare budgets, cost analysis, and reports.

Vehicle and Driver Management:

• Manage drivers and ensure policies and procedures are being followed, Verify monthly fuel consumption, and overtime.
• Conduct spot checks on the vehicles to ensure cleanliness, proper servicing, maintenance, and accuracy of mileage and logbook
• Oversee the Preventive Maintenance schedule for the company’s fleet

Office Management:

• Ensure operational excellence in external and internal points of the facility in line with the Group standard quality and excellence
• Ensure 95% uptime of all office appliances and equipment
• Ensure all lease contracts are in place and renewed/terminated as appropriate
• Oversee contracts of all office equipment’s maintenance and ensure regular maintenance is upkeep.
• Ensure storage management and disposal of old office equipment/asset
• Oversee office space allocation for new employees.

Travels & Event Management:

• Ensure all travel requests for national and international travels including booking vehicles and accommodation, purchasing tickets and travel insurance, arranging visas, etc
• Insurance - Oversee the prompt processing of all insurance renewal/claims and update records of all insurance policies & schedules
• Inventory, Stationery & Consumables Management - Ensure Nil out of stock provisions for all office consumables and stationery
• Ensure the weekly submission of the tracker showing inventory and order levels
• Maintaining appropriate inventory records for audit purposes
• Detect and report on stock loses
• Highlight low stock situations of marketing materials to the relevant units.