job description - Personal Assistant
- Our client in the furniture Industry seeks to engage a highly organized and proactive Personal Assistant to support our operations in the furniture industry.
- As a Personal Assistant, you will work closely with senior management and various departments to ensure smooth day-to-day operations and provide administrative support.
- Your role will encompass a wide range of tasks, from managing schedules and appointments to assisting with project coordination and client communication.
Responsibilities
- Manage executive calendars, including scheduling appointments, meetings, and travel arrangements.
- Screen and prioritize incoming communications, including emails, phone calls, and correspondence.
- Assist in preparing reports, presentations, and documents for meetings and presentations.
- Coordinate meetings and events, including logistics, agendas, and follow-up actions.
- Act as a liaison between senior management, departments, clients, and external stakeholders.
- Conduct research, compile data, and prepare briefing materials as needed.
- Handle confidential information with discretion and maintain a high level of professionalism at all times.
- Assist in project management tasks, such as tracking deadlines, milestones, and deliverables.
- Organize and maintain files, records, and documentation in both physical and digital formats.
- Provide general administrative support, including filing, photocopying, and data entry.
- Assist with special Project as assigned.
Requirements / Skills
- Candidates should possess Bachelor's Degrees in Business Administration, Management, or any field with 1 - 2 years relevant work experience.
- Proven experience as a Personal Assistant or similar role, preferably in the furniture industry or related field.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
- Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Discretion and confidentiality in handling sensitive information.
- Attention to detail and accuracy in all work assignments.
- Ability to work independently with minimal supervision and as part of a team.
- Flexibility and adaptability to meet changing priorities and deadlines.
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Our aim is to help more local businesses and organizations in Africa adopt branding as a means of standardizing their processes as well as preserving their uniqueness.