job description - Office Receptionist
- Meeting and greeting clients and employee
- Direct visitors to the appropriate person and office.
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures
- Ensure that basic and accurate information are provided either in-person, text message, whatsapp or via phone/email
- Placing calls to customers
- Receive, sort and distribute daily mail/deliveries
- Receive, sort and distribute daily post mail to the company secretary
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- File important documents and keep them well organized
- Update and manage calendars and schedule meetings, health awareness week,e.t.c
- Update and manage calendars’ of customers and employees birthday by creating digital contect
- Arrange travel and accommodations, and prepare vouchers
- Perform other clerical receptionist duties such as filing and photocopying
Qualification
- Bachelor's Degree in Business Administration or related field
Experience:
- Candidates must have proven (1-2) years work experience Office Management
Requirements:
- Proficiency in graphic designs, micro soft Excel, Micro soft word and PowerPoint
- Excellent communication
- Strong organizational and time management skills.
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