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Import OfficerMay and Baker

a year1 Applicants
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job description - Import Officer

Reporting to the Head, Planning and Procurement, the incumbent will be responsible for the following:

  • To ensure strategic sourcing and procurement of imported direct and indirect materials, finished goods, machines, equipment and accessories in a timely and cost-efficient manner.


Essential Duties And Responsibilities

  • Responsible for the importation of raw and packaging materials, finished goods, machines, spares, equipment and accessories in line with company’s procurement policies.
  • Facilitates the import process to ensure compliant, timely, and accurate stock movements, which includes import documentation, shipment coordination, customs clearance, etc.
  • Participates in the Sales and Operations Planning Process (S&OP) through relevant procurement reporting and summary of key supply constraints.
  • Ensures import purchase orders are executed promptly as required to foster effective delivery of imported materials for uninterrupted operations.
  • Processes all customs clearing related documents and ensures relevant deadlines are met.
  • Coordinates the activities of clearing agents and ensures clearing costs are in line with approved tariffs.
  • Liaises with suppliers to ensure shipments are done on schedules, and adequate documentation accompany shipments.
  • Ensures Exchange Control Documents (ECD) are promptly submitted to Authorized Dealer Banks.
  • Establishes mutually beneficial, ethical and healthy relationships with suppliers to achieve quality standards and improvements on a continuous basis.
  • Prepares monthly report on import activities.
  • Any other responsibility as assigned by the Head, Planning and Procurement.



  • A Bachelor’s Degree in Science, Engineering, Management, Economic or related discipline. A Master’s degree would be an added advantage.
  • Membership of relevant Professional bodies
  • Minimum of 4 years cognate experience in similar role.


Competencies Required for the Role:

  • In-depth knowledge of importation process, procurement practices and principles
  • Demonstrated knowledge of customs regulations and compliance requirements
  • Strong negotiation and analytical skills
  • Excellent verbal and written communication skills
  • Able to establish and maintain effective working relationships with external and internal stakeholders
  • Meticulous and detail-oriented
  • Proficient in the use of Microsoft Office Suite, ERP – Microsoft Navision


Key Performance Indicators:

  • Procurement cost reduction and avoidance
  • Compliance with regulatory and statutory guidelines
  • Demurrage rate and returns on container deposits
  • Openness, transparency and efficiency of the procurement process.


Job Benefit
Within Industry Standard.

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