HR & ADMIN OFFICERLoans & Investment Company

The Human Resources & Administration (HR & A) officer will lead, direct and manage the day-to-day Human Resources and Administrative activities. The HR & A officer will provide. oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, compensation, benefits, training and development; as well as oversee administrative functions. The HR & A will provide guidance on HR to the office.

2. Job Duties and Responsibilities include, but are not limited to:

Recruitment and Retention:

1. Develop and oversee a recruitment process.
2. Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates and ensure that documentation is collected and recorded/filed.
3. Oversee all labour engagement for the country office and manage the new hire orientation and exit process.

Compliance and Record Keeping:

1. Annually review the Personnel Handbook recommending amendments needed due to changes in local conditions or labour laws.
2. Manage timesheets for office, ensuring timely submission, approval, accuracy, and filing.

Compensation and Benefits:

1. Monitor compensation - ensuring internal equity & compliance and benefits.
2. Facilitate job analysis and update job descriptions.

Payroll and Budget:

1. Coordinate with Finance Manager in the preparation of monthly Payroll.
2. Advise Country Director on appropriate staffing levels and assist in budget preparation.
3. Review employee final payments for accuracy and compliance with labour laws.

Administration:

1. Ensure smooth running of all administrative functions in the office.
2. Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.
3. Supervise general office maintenance and facilities
4. Supervise the store and monitor stock taking/keeping responsibilities

Training and Development and Performance Maintenance:

1. Evaluate the need for employee training and development and make recommendations.
2. Oversee the coordination and implementation of annual performance reviews.

Employee Relations:

1. Work with senior management to resolve employee relations issues pragmatically.
2. Investigate employee relations issues &work to ensure human resources related decisions are consistent and fair.

3. Required Qualifications

(a) Level of Education/Academic Qualification

• 1st degree in human resources or related discipline, or equivalent combination of education and experience. A degree in Law or a Masters will be an added advantage

(b) Relevant Work Experience

• 3- 5 years experience in the field of human resources and Admin

(c) Other Competencies/Abilities/Skills Required

• Must be familiar with specific Labour laws and regulations governing Human Resources.
• Ability to work with managers to assess complex issues pragmatically.
• Ability to define problems, establish facts, analyze situations and make decisions.
• Excellent written and verbal English and local language skills.
• Ability to interact with and lead employees at various levels.
• Strong understanding of confidentiality as it relates to Human Resources.
• Proficient in MS Office, including Word, Excel and Outlook.