Grants Officer (Roving)Albarka Health Spring Foundation (AHSF)

• The “Grants Officer” is responsible for the overall management of grants, the administration of grant awards, and the monitoring of grantee performance.
• The “Grants Manager” will work closely with program staff, finance staff, and grantees to ensure that grants are awarded and managed in a timely, efficient, and compliant manner.

Key Responsibilities

• Manage grant proposals in accordance with donor requirements
• Ensure timely grant startup/set up and closeout finalized for all projects on your portfolio
• Ensure grant overspending at the close of the grant is reduced by 90% for all projects respectively
• Ensure reduction in grant refund at the close of the grant
• Ensure all donor reports (Narrative and Financial) are of quality and submitted timely
• Ensure all audit exercises are properly coordinated and grant disallowances reduced by 90%
• Ensure at least 90% of grant files are updated both electronic and physical.
• Ensure all proposal budgets are reviewed to ensure the allocation of resources for gender equality and inclusion and anti-racism activities
• Work with program staff and finance staff to ensure that grants are aligned with program goals and that funds are used in accordance with donor requirements
• Prepare and submit periodic reports to the Director of Grants on grant activities and grantee performance
• Represent the organization at grantee meetings and other events.
• Research and identification of new grants and funding prospects for AHSF.
• Generate high-quality proposals, narratives, applications and supporting documents in agreement with provided guidelines.
• Maintain primary responsibility for grant schedules and tracking grants.
• Contact and cooperate with partners in order to meet the application deadlines and accuracy.

Job Responsibility - Grants Management:

• Support the coordinating, monitoring and the implementation of the donor-funded project and programs
• Support the full cycle of grants management activities from pre-award assessments, monitoring/compliance visits and close-out procedures
• Maintain a grant tracking mechanism to track all grant management performance indicators for effectively monitoring of grant activities to ensure progress and KPIs are met.
• Ensure grant management procedures are followed and donor compliance requirements are met.
• Prepare donor financial reports of the project within the deadlines and formats required by the donors and ensure coherence with project progress.
• Support budget preparation, modification and ensure timely reflection on People Soft.
• Review and ensure donor reports are coherent, accurate and submitted timely. Maintain monthly reporting compliance tracker for assigned portfolios.
• Ensuring projects are implemented in compliance with AHSF International guidelines and relevant donor regulations.
• Maintain and update grant files (electronic and hard copy files)
• Coordinate grant audit exercise and ensure no exceptions/disallowances
• Participate and facilitate monthly BVA and coordination meetings a to review project progress with clear action points
• Support the programmatic and administrative close-out of grants including close-out and learning workshops, final reporting, asset disposals, income reconciliation and all donor required project close-out actions.
• Perform other duties as requested by the supervisor and the program / project manager

Job Responsibility - Partner Management:

• Provide technical support (capacity building) to project / program implementation partners in financial management and reporting, and ensure timely liquidation of advances
• Ensure partner receives funds timely for project implementation and monitor partner budget performance ensuring ineligible expenditures are not incurred.
• Process and follow up on partner awards and solicitation process including call for proposals/applications and expression of interests. This includes ensuring FFATA compliance and quality due diligence assessments for all partners.
• Monitor monthly the status of the partner’s unliquidated advances; Actively participate in project / program or staff planning meetings
• Establish a work plan (monitoring and support) of the financial activities of all project partners and review partner budget to provide advisory and support where necessary.
• Participate in the various evaluations of the partnership within the framework of the partnership.
• Submit a quarterly report of progress and difficulties encountered by each partner and prepare a risk mitigation plan identified
• Monitor partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.

Job Responsibility - Compliance:  

• Provide guidance to staff and partners on donor compliance requirements/obligations and monitor compliance.
• Facilitate partner compliance visit and health checks with the support of project and finance team.
• Participate in regular audit of AHSF’s procedures, practices, and documents to identify possible areas of improvement
• Identify timely project and partner compliance issues and escalate for timely mitigation.
• Support in training staff and partners on donor policies, rules, and regulations.
• Document and share key compliance issues with AHSF International staff and partners setting ground for compliance management.

Qualifications

• Bachelor's Degree in Business Administration, Public Administration, or a related field, Accounting, Development Studies, Business Studies, or Social Science (Master’s degree or equivalent in international affairs, development or related subject will be an added advantage).
• 3+ years of experience in grant management
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• Experience in developing and interpreting donor budgets.
• Experience working with multi-donor projects
• Experience with donor funding regulations, procedures, and reporting requirements
• Knowledge of development issues, trends, challenges and opportunities and implications to community.
• Proven ability to work collaboratively in a multidisciplinary team environment.
• Good communicator with strong organizational, time management and analytical skills. Excellent interpersonal, cultural, and diplomatic skills.
• Strong writing and editing skills with close attention to detail.
• Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.
• Ability to meet deadlines and work under pressure.

Desired:

• Must have experience with grants (MUST show proof that has written a minimum of 5 winning applications in the recent past)
• Knowledge of sources of International grants and funding opportunities
• Experience in writing grant applications for Innovation projects.
• Ability to co-work and cooperate with researchers/scientists.
• Good negotiation and problem-solving skills
• Effective working with and through partners.
• Strong planning and organizational skills.
• Strong strategic thinking and interpersonal skills.
• Excellent communication skills.
• High proficiency in MS office tools (with excellent Microsoft Excel skills)

Competencies:

• Approachability
• Building Effective Teams
• Customer Focus
• Integrity and Trust
• Drive for Results
• Comfort around Higher management
• Business Acumen
• Negotiating
• Organizational Agility

Compensation
Salary commensurate with experience