job description - Grant Officer
Responsibilities
Grants Management:
- Support the coordinating, monitoring and implementation of the donor-funded project and programs.
- Support the full cycle of grants management activities from pre-award assessments, monitoring/compliance visits and close-out procedures.
- Maintain a grant tracking mechanism to track all grant management performance indicators for effectively monitoring grant activities to ensure progress and KPIs are met.
- Ensure grant management procedures are followed and donor compliance requirements are met.
- Prepare donor financial reports of the project within the deadlines and formats required by the donors and ensure coherence with project progress.
- Support budget preparation, and modification and ensure timely reflection on PeopleSoft.
- Review and ensure donor reports are coherent, accurate and submitted timely. Maintain monthly reporting compliance tracker for assigned portfolios.
- Ensuring projects are implemented in compliance with CARE International guidelines and relevant donor regulations.
- Maintain and update grant files (electronic and hard copy files).
- Coordinate grant audit exercise and ensure no exceptions/disallowances.
- Participate and facilitate monthly BVA and coordination meetings to review project progress with clear action points.
- Support the programmatic and administrative close-out of grants including close-out and learning workshops, final reporting, asset disposals, income reconciliation and all donor-required project close-out actions.
Partner Management:
- Provide technical support (capacity building) to project/program implementation partners in financial management and reporting, and ensure timely liquidation of advances.
- Ensure partner receives funds timely for project implementation and monitor partner budget performance ensuring ineligible expenditures are not incurred.
- Process and follow up on partner awards and solicitation process including a call for proposals/applications and expression of interest. This includes ensuring FFATA compliance and quality due to diligence assessments for all partners.
- Monitor monthly the status of the partner's unliquidated advances; Actively participate in project/program or staff planning meetings.
- Establish a work plan (monitoring and support) of the financial activities of all project partners and review the partner budget to provide advisory and support where necessary.
- Participate in the various evaluations of the partnership within the framework of the partnership.
- Submit a quarterly report of progress and difficulties encountered by each partner and prepare a risk mitigation plan identified.
- Monitor partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
- Provide guidance to staff and partners on donor compliance requirements/obligations and monitor compliance.
- Facilitate partner compliance visits and health checks with the support of the project and finance team.
- Participate in the regular audits of CARE’s procedures, practices, and documents to identify possible areas of improvement.
- Identify timely project and partner compliance issues and escalate for timely mitigation.
- Support in training staff and partners on donor policies, rules, and regulations.
- Document and share key compliance issues with CARE International staff and partners setting the ground for compliance management
Finance Support:
- Prepare monthly sub-ledgers for balance sheet account and prepare appropriate correction
- Review day-to-day financial transactions and documents including Travel Expense Reports (TERs) of staff and requisitions where appropriate.
- Reconcile and regularize the transit account.
- Prepare monthly income tax, withholding tax and pension contributions of staff for payment to the appropriate pension funds.
- Reconcile Tax and pension accounts and initiate the necessary adjustment.
- Monitor official receipt booklets.
- Ensure periodic control and documentation of the petty cash.
- Provide support for cash disbursement and vendor payment.
- Assist in the preparation of Country Office budgets.
Resource Mobilization:
- Contribute to CARE’s resource mobilization efforts
Other Responsibilities as Assigned.
Requirements
- A Degree in Accounting, Development Studies, Business Studies, or Social Science (Master’s degree or equivalent in International Affairs, development, or related subject will be an added advantage).
- At least three years of experience working in project and/or grants management.
- Experience in developing and interpreting donor budgets.
- Experience working with multi-donor projects.
- Experience with donor funding regulations, procedures, and reporting requirements
- Knowledge of development issues, trends, challenges and opportunities and implications to the community.
- Proven ability to work collaboratively in a multidisciplinary team environment.
- Good communicator with strong organizational, time management and analytical skills. Excellent interpersonal, cultural, and diplomatic skills.
- Strong writing and editing skills with close attention to detail.
- Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments
Desired:
- Good negotiation and problem-solving skills
- Effective working with and through partners
- Strong planning and organizational skills
- Strong strategic thinking and interpersonal skills
- Excellent communication skills.
- High proficiency in MS office tools (with excellent Microsoft Excel skills).
Competencies:
- Approachability
- Building Effective Teams
- Customer Focus
- Integrity and Trust
- Drive for Results
- Comfort around Higher management
- Business Acumen
- Negotiating
- Organizational Agility.
Report
About the company
208 followers
Follow
We are a global leader within a worldwide movement dedicated to saving lives and ending poverty.