FRONT DESK OFFICER AND ADMINISTRATIVE ASSISTANTTRUSTED ADVISORS

Do you consider yourself fit for this role? We are looking for you. We are a full-service law firm founded in 2011 to provide cutting edge and tailor-made legal solutions to our clients. Since then, we have built on the founding principles which have made us sterling in our legal practice.

REQUIREMENTS

• A tertiary institution graduate, preferably a Bsc holder from any choice university
• Proven experience as front desk representative, administrative officer, or relevant position
• Familiarity with office machines (e.g., fax, printer etc.)
• Knowledge of office management and basic bookkeeping
• Excellent verbal communication (Proficient in English (oral and written)
• Excellent knowledge of MS Office (especially Excel and Word)
• Strong communication and people skills
• Good organizational and multitasking abilities
• Problem-solving skills
• Customer service orientation
• Reporting Skills and Administrative Writing Skills
• Supply Management and Inventory Control
• Vast in managing processes and organization skills
• Can effectively analyze Information
• Professes high-level professionalism

JOB DESCRIPTION

• Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)
• Greet and welcome guests
• Supports visitors by answering questions and addressing complaints
• Answer all incoming calls and redirect them or keep messages
• Receive letters, packages etc. and distribute them
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Monitor office supplies and place orders when necessary
• Keep updated records and files
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides administrative support to the Head of Admin to ensure efficient operation of office
• Supports team by performing tasks related to organization and strong communication.