Finance And Admin Support (Consultant), Nigeria PQM+ ProgramU.S. Pharmacopeial Convention (USP)

• The Finance and Admin support for the Promoting the Quality of Medicines Plus (PQM+) Program is a non-supervisory position that contributes to PQM+'s successful implementation, by providing finance and administrative support to the PQM+ Nigeria finance and administrative units.
• The position will provide support in the country team in tracking /monitoring monthly expenditure against approved budgets.
• In addition, S/he will support travel and program arrangements among other things in coordination with relevant program staff.

Role and Responsibilities

• Support the finance officer to complete month-end close process in close coordination with finance officer, including preparation of bank accounts and balance sheet reconciliations, joumal entries, and variance analyses.
• Ensure sufficient funds are available in the petty cash to support office running expenses within the petty cash threshold, and that required payments are made accurately and in a timely manner to vendors.
• Ensure payment requests have the relevant supporting document and approvals and the documents are prepared accurately and processed in a timely manner.
• Prepare monthly or quarterly Petty cash requests for the office.
• Support the review of expense reports to ensure they prepared accurately and in line with the applicable policy and procedure, coding guidance and it is settled in timely manner.
• Support in the recording of transactions in QuickBooks accounting system and maintain all records where required.
• Review and reconcile petty cash in line with the applicable policy and procedure, ensure relevant documents are in place, related payment report is processed/prepared accurately and in timely manner, and replenishment is done in timely manner.
• Review budget submitted by program staff for each upcoming activity, ensure accuracy, process for approval, and ensure appropriate advance/payment is made in timely manner.
• Support Country team in tracking/monitoring monthly expenditures against approved budget for all projects and cost centers.
• Support the review of procurement processes to ensure compliance with USP policy and procedures and ensure all relevant supporting documents are in place with the required approvals.
• Support in the management of inventory and office supplies in line with relevant regulations with consultation with procurement and logistics officer.
• Support Senior Finance officer to prepare tax schedules for remittances.
• Support logistics operations with Travel arrangement, ticketing, and hotel reservations.
• Support travel arrangements and meeting/workshop/training arrangements in coordination with relevant program staff
• Maintain good documentation practices of relevant financial transactions including scanning and maintaining a comprehensive and efficient filling system.
• Perform other related tasks as required.

Job Requirements

• Bachelor's Degree in Finance/Accounting, Business Administration or relevant field required and a minimum of 3 years experience with program management support and administration for global health programs or large-scale, international development assistance programs; or an equivalent combination of training and experience.
• Experience with computerized accounting package (experience with QuickBooks software preferred)

Knowledge, Skills and Abilities:

• Excellent interpersonal and organizational skills with attention to detail
• Demonstrates effective time management and prioritization skills.
• Ability to work independently as well as part of a team.
• Excellent critical thinking and problem-solving skills
• Excellent verbal and written communication skills
• Excellent presentation and reporting skills
• Comfortable working with internal and external professionals
• Demonstrated ability to support the implementation of multiple projects in a timely manner, including support to the development and monitoring of budgets.
• Advanced computer competence (MS Office programs, MS Project, MS PowerPoint, MS Excel spreadsheet or similar)
• Prior USAID experience in global health programming and knowledge of USAID rules and regulations preferred.
• Ability to travel is needed.
• Good negotiations skills and must be able to meet deadlines.
• Restrictions or key requirements for the position
• Must be resident in Abuja.
• Should be able to speak the local dialect fluently.

Remuneration
USP offers an impressive benefits and allowances package.