Executive AssistantTotal Secure

• As an Executive Assistant to the Managing Director, you would be required to provide high-level administrative support to the company's executive and ensure the smooth operation of their daily activities.
• Your role will be crucial in maintaining effective communication and organization within the executive team and the broader organization.

Key Responsibilities

• Calendar Management: Schedule meetings, appointments, and manage executive calendars efficiently.
• Communication: Act as a primary point of contact for internal and external stakeholders, handling correspondence and inquiries.
• Travel Coordination: Arrange travel plans, including flights, accommodations, and itineraries for executives.
• Documentation: Prepare reports, presentations, and documents, ensuring accuracy and confidentiality.
• Meeting Support: Attend meetings, take minutes, and follow up on action items.
• Expense Management: Monitor and reconcile expense reports for executives.
• Project Assistance: Assist with special projects, research, and data analysis as needed.
• Confidentiality: Maintain strict confidentiality of sensitive information and company data.
• Office Management: Oversee the organization and maintenance of the executive office.

Qualifications and Skills

• Bachelor's Degree in Business Administration, Management, Secretarial Studies and relevant field. Candidates with a relevant Master Degree is an additional plus.
• 5 - 10 years work experience.
• Proven experience as an executive assistant or in a similar role.
• Exceptional organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in office software (e.g., MS Office, Google Suite).
• Discretion and the ability to handle confidential information with sensitivity.
• Detail-oriented and capable of multitasking in a fast-paced environment.
• Adaptability and the ability to work independently.
• Excellent problem-solving skills.
• Knowledge of the company's industry and operations is a plus.

Additional Information:

• This role may require occasional overtime and flexibility in working hours to accommodate executive needs.
• Occasional travel may be required.
• The Executive Assistant reports directly to the Managing Director and collaborates closely with other members of the executive team.