Executive AssistantATDAMS

The ideal candidate will provide top-level assistance for high level executives in a Tech Startup. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives and make presentations.
• May be required to make occasional business travels.
• Schedule appointments, and maintain and update supervisors' daily calendar
• Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports
• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
• Maintain confidentiality of highly sensitive information
• Manage complex office administrative work requiring the use of independent judgment and initiative

Qualifications

• Bachelor's degree or higher
• Experience in managing multiple priorities, administrative coordination, and logistics
• Strong written and verbal communication skills
• strong Administrative skills
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and social media web platforms
• Very strong interpersonal skills and the ability to build relationships with key stakeholders
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.