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Contracts Administrator III (Nigerians Only)Amaiden Energy

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job description - Contracts Administrator III (Nigerians Only)

  • Ensure Contractors work in accordance with contract terms and conditions. 
  • Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices.
  • Track progress, and support Supervisors with coordinating Contractor’s compliance regarding company systems and controls.
  • Oversee the administration and performance of service contracts.
  • Ensure contract payments are executed accurately and anomalies are identified. 
  • Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts in a timely manner.
  • Advise on contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritization where required.

 

Tasks and Responsibilities

  • Participate in pre-qualification and contractor selection
  • Liaise with Procurement to ensure required Contract Documents are in place
  • Participate in contract handover between Procurement and Business Line
  • Initiate and Facilitate contract kick-off meeting with the Contractor
  • Communicate with the Contractor to develop a joint Interface Management Plan
  • Engage in the contract life cycle and oversee the entire contract portfolio for each business line/function
  • Responsible for stewarding contractor interface activities throughout the contract life cycle
  • Participate in service planning and develop contract strategy
  • Act as a liaison and coordinator among Procurement, SSH&E, and Operations within the business line
  • Establish and maintain the Active Contractor Tracking Database
  • Monthly KPI reporting (e.g., Contract Stewardship, Man hour reporting, etc.)
  • Link to other business lines to share best practice
  • Coordinate and conduct Contractors' Site Assessment
  • Coordinate review of contractor crew competency
  • Organize and coordinate Contractor Performance Assessments (Reporting Quarterly interface, A&D compliance, Contractor compliance check, and Annual Performance Scorecard)
  • Report Contractor performance to OIMS 8-1 System Owner and Administrator
  • Coordinate and facilitate Level 2 and 3 quarterly, annual performance review/feedback meetings
  • Liaise with SSH&E Team to schedule Level 4 SSHE Sharing Meeting
  • Assist with coordinating Level 5 Annual Contractor Safety Forum
  • Assist Contract Owner in performing suspension and/or termination of contracts
  • Initiate and ensure contract completion and close out with the contractor.

 

Job Requirements

  • Experience with Contract administration, in service-contractor environments, is preferred.
  • Experience within a large corporation or complex organizational setting.
  • Experience and confidence working in field or industrial environments, including remote locations.
  • Experience working with developing businesses, and also Landowner Companies (LANCOs).
  • Experience in engaging with contractors, in a developing country environment.
  • Highest standard of Safety, Health, and Environment aptitude and cultivates the same in others
  • Understanding of Procurement roles, responsibilities, and business processes as they relate to contracts
  • Knowledgeable of contracts terms and conditions
  • Good observation and listening skills.
  • Demonstrates a high level of initiative.
  • Good interpersonal and motivation skills.
  • Good communications and presentation skills
  • Good organizational and administrative skills
  • Good communication skills (oral & written) in English
  • Ability to interact in a multicultural environment
  • Good Planning, execution, and organizational skills
  • Excellent computing skills
  • Ability to work independently.
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