Company SecretaryEclat Human Resources Consulting

The ideal candidate will (but not limited to):

• Support the in the preparation and presentation of general reports, and related activities in servicing and developing contracts and relationships with stakeholders and clients.
• Manage, coordinate, and maintain calendar of the Managing Partner including appointments, meetings, and travel.
• Responsible for organizing internal and external meetings on behalf of the Managing Partner while ensuring all requirements are made e.g., meeting venue, equipment, presentations, prepare agendas.
• Responsible for organizing Managing Partner ’s travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while traveling and completing expenses.
• Monitor and respond to incoming communications (including complaints) to the Managing Partner ’s office including phone calls, emails and walk-ins, ensuring correct department distribution.
• Secretarial support for meetings as and when required by the Managing Partner, including drafting, and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues, and arranging refreshments.
• Write and distribute comprehensive minutes and action points to all members post-meeting.
• Draft and write high-quality reports and presentations, as required by the Managing Partner.
• Assist in structuring and planning the calendar of events for the company.
• Maintain confidential files; records, reports, and contact information.
• Communicate with the general staff and prospective clients on MP’s behalf and coordinate logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.
• Research and conduct data to prepare documents for review and presentation by boards of Managing Partner’s, committees, and executives.
• Participate in regular team meetings to help identify process flow improvements and efficiencies.
• Perform other tasks as assigned.

Requirements

• A graduate in Administration/ Management
• Minimum of 2 - 3 years of Administrative/ Executive Assistance Experience.
• Proficiency in Microsoft Office Programs especially Word and PowerPoint.

Required Competencies:

• Keen attention to detail.
• Excellent planning and organizing skills.
• Ability to prioritize assignments and tasks.
• Ability to deliver on assigned mandates.
• Demonstrable leadership abilities.
• Excellent communication skills.
• Team building techniques.
• Skilled in the art of multitasking
• Must be very bright, energetic and proactive.
• Must be relatable.