Aviation AssociateUnited Nations World Food Programme

• To provide and/or oversee a range of coordination, administrative, and technical activities that support the delivery of a safe and effective air service to the humanitarian community.

Key Accountabilities (not all-inclusive)

• Provide operational coordination and technical support for air operations, ensuring compliance with WFP standards, including risk management processes, to support safe and effective air operations for the humanitarian community.
• Liaise with airport officials, other local authorities and external parties in order to obtain necessary clearances, documentation and authorizations required for air operations.
• Carry out pre-flight actions to ensure that all registered passengers and cargo are duly carried on the flight in coordination with crew to ensure safe flights.
• Collate all post-flight documentation in order to confirm flights have taken place in compliance with established conditions and, occasionally, review and evaluate the performance of air operators.
• Resolve or escalate operational problems, using initiative, liaising with all parties, and navigating complex security landscapes, to ensure their timely resolution in adherence with WFP standards.
• Support negotiation of local service contracts in order to establish effective partnerships on optimal terms and conditions facilitating air operations.
• Research and analyse data, and produce technical reports that enable decision-making and support planning, execution and reporting in order to ensure contractual performance.
• Update and further develop existing databases and records, ensuring that relevant information is accurate, organised and available for others to access, and supports reporting requirements.
• Respond to customer queries, following standard processes and obtaining guidance or escalating as required, to ensure timely resolution of all enquiries with a high standard of client service.
• Build relationships with internal counterparts, in order to support the alignment of aviation activities with wider programmes and ensure a coherent approach to air operations.
• Supervise the work of other staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.
• Make evidence-based recommendations, and support process reviews and improvements in methods and practices, in order to maximise the performance of air operations and related activities.
• Establish or maintain minimum procedures necessary to ensure a sound safety management system for the conduct of air operations.
• Follow standard emergency preparedness practices to support WFP to quickly respond in its core areas at the onset of a crisis.

Other Specific Job Requirements:

• This section is optional to describe additional responsibilities & knowledge required for the specific job

Desired Experiences for entry into the Role

• Experience in dispatching flights from uncontrolled airfields.
• Experience in interpreting operational flight plans.
• Experience in fuel planning, fuel management and supervising refueling operations.
• Experience in airside operations and marshaling procedures.