Assistant, WarehouseInternational Medical Corps (IMC)

• The Assistant, Warehouse is assisting supervisor in accounting for goods stored in the warehouse, their proper management under good storage conditions and for documenting and reporting all warehouse transactions in a transparent manner and in accordance and compliance with International Medical Corps Warehouse Manual, donor requirements and local laws, as applicable.
• To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

Main Tasks and Responsibilities
Assistant, Warehouse is assisting supervisor in:

• Implementation of IMC warehouse procedures as per IMC Warehouse Manual
• Ensuring appropriate storage condition for all commodities, including temperature and humidity control, and isolation of dangerous goods and goods not fit for end use (i.e., damaged/expired goods).
• Monitoring stored items shelf life
• Reporting of any losses or damages of commodities, processing stock adjustments and alerting stock owners on discrepancies that should be investigated.
• Maintaining accurate stock records by item and project.
• Maintenance of relevant handling equipment and availability of packing materials, cleaning materials, and protective equipment and supplies
• Supervising casual labor working in the warehouse, as well as visitors.  
• Reception of goods physical count (preparation of GRN) and Quantity Control processing with management assigned staff.
• Ensuring that the proper stacking and organizing of stocks and optimizing the use of warehouse indoor/outdoor space.
• Quality control over kitting/de-kitting/reconditioning/reconstituting operations.
• Preparing release of goods in line with approved Goods Issue Orders (GIOs).  
• Ensuring that the items in the warehouse and outgoing dispatches are appropriately packed and thus reducing the risk of damage during handling and transportation.
• Overseeing loading of commodities and documenting cargo handover to transporter/recipient.
• Ensuring warehouse cleaning, disinfecting and making sure it is kept dry, well-organized and pest/rodents free, etc.

Compliance, Audit and related Controls:

• Responsible for compliance of performed or supervised warehouse activities in line with IMC policies and procedures and applicable donor rules s and local laws and regulation.
• Assists in timely submission or availability of mandatory reports to the country management team, in line with IMC policies and procedures.
• Implementing of correctives measures identified as result audit or compliance review.

Fraud Prevention:

• Committed to fraud prevention, detection, reporting and fraud risk reduction as per IMC policies and procedures, donor rules and local laws and regulations.

Logistics Management & Information System (LMIS):

• Use software solutions in a consistent and accurate manner.
• Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Job Requirements

• Typically, a Degree in Logistics, Supply Chain  or related area.
• Equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, 6 months experience in Warehouse and/or Logistics
• Good interpersonal and team skills.
• Commitment to and understanding of IMC’s aims, values and principles.
• Basic knowledge of MS Office including MS Word, Excel and Outlook.
• Ability to integrate and work well within multi-ethnic and multicultural team.  
• Ability to work in harsh conditions, often in remote areas,  
• Relevant qualifications or training courses.
• Fluency in written and spoken English.