Assistant, Country HR & AdministrationInternational Medical Corps (IMC)

• The Assistant, Country HR and Administration provides generalist HR and Administrative support for the HR department.
• S/he will be responsible for providing support with day-to-day HR operational management.
• To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

Main Tasks and Responsibilities
HR Generalist support:

• Assist in data collection in support of development of HR policies and procedures.
• Conduct regular field travel to field offices to support specific HR assignments.
• Support the recruitment process through participating in longlisting, contacting candidates, scheduling interviews and other related assignments as necessary.
• Arrange and support orientation for new staff; collaborate and coordinate with other departments to provide an engaging and welcoming orientation.
• Assist the employee separation process and maintain separation documents in employee file.
• Assist in maintaining staff contact lists, and information flow lines on regular basis.
• Assist in preparation of employee contracts, and ensuring other mandatory documents are signed and filed.  
• Provide support for travel of staff (itinerary, ticketing).
• Ensure that all the personnel files (both hard copy and electronic) are kept in safe custody and are updated on regular basis.
• Support collecting and following up on performance reviews to ensure they are processed timely and filed.
• Assist in preparing monthly payroll and related documents and ensure information is kept properly.
• Support in collection of necessary documentation for processing statutory payments.

Admin support:

• Follow up on progress with visa applications/ immigration clearance procedures for international staff.
• Liaise with facilities staff to ensure office and Guesthouse cleanliness.
• Support with scanning and photocopying documents as necessary
• Prepare PRs for office and Guesthouse supplies.
• Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Minimum Qualifications

• Typically, a Diploma in related area. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, one year or more of HR support experience
• Previous experience with International Medical Corps is a plus
• Knowledgeable in the local labor laws
• Excellent Interpersonal and communication skills
• Patience, perseverance, proactive, self-motivated and ability to work in stressful environment
• Ability to take initiative, and willingness to take on new responsibilities
• High degree of professionalism and strong work ethic
• Ability to prioritize work and multi-task in a fast- paced environment with shifting priorities
• Capacity to work both independently and as a member of a team.
• Ability to select and compile data for correspondence or reports
• Ability to meet schedules and deadlines of the work area
• Fluency in written and spoken language as required
• Knowledge of main computer applications (Microsoft Office Applications).