Assistant Account Payable ManagerTropical General Investments (TGI) Group

Objective

• Assistant Account Payable Manager is responsible for the smooth running and management of the Accounts payable unit.
• Saddled with the other tasks of providing reports to aid management decision as regards payment, processing of payment documents in a timely, accurate and cost-effective manner and provision of other accounting support.

Responsibilities

• Review all invoices for appropriate documentation and approval prior to payment
• Enter and upload invoices into system and post transactions to journals, ledgers, and other records
• Monitor accounts to ensure payments are up to date
• Reports of VAT and WHT by calculating requirements on paid invoices
• Produce monthly reports, assist in month end closing and other projects as needed
• Track expenses and process expense reports such as floats, travels, staff vendors advance etc.
• Reconcile accounts payable transactions including vendor statements and prepare analysis of accounts
• Provide data for working capital forecasting requirements for vendors and other creditors.
• Processing payment document in accordance with internal procedures and policy as well as in compliance with legal requirements i.e., Tax laws
• Process Freight Payments and other third parties’ payments by recording entry; verifying documentation and making sure to release the payments within stipulated timelines.
• Reconciling vendor statements and maintaining liaison with suppliers to ensure that payments are made promptly, and accounts are up to date.
• Regular communication with internal and external clients via phone and email correspondence on payment matters
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Provide supporting documentation for audits and performs other duties as required to support the department.

Qualification and Key Requirements

• Bachelor's Degree (Preferably in Finance / Accounting) 
• 7-8 years in account payable or general accounting procedures
• An accounting professional certification in either ACCA, ICAN or equivalents
• Proficient in data entry and management
• Ability to use MS Excel, Word, Power Point
• Knowledge of NAVISON or a similar system is an advantage
• Ability to meet deadline, multi-task and follow-up on pending issues
• Must be open to change and willing to learn new skills

Skills Required:

• Leadership
• Initiative
• Self- driven and hardworking
• Organizational skills
• Written and verbal communications skills
• Detail oriented
• Good team player
• Flexibility