job description - Administrator
Job Summary
Our client, a voluntary Christian faith-based organization (not a church) seeks the services of an Administrator for immediate employment. The ideal candidate MUST have worked in a similar organization. e.g., a Ministry, Church or Christian based organization (only candidates from this background will be invited for interviews)
The purpose of this role would be to lead, supervise and facilitate the day-to-day administrative operations of the Ministry.
Key Responsibilities
- Office Management and General Administrative Services
- Provide general administrative support to the Ministry’s activities
- Assist in administering the officiating Minister’s diary, arranging events and appointments, as well as setting up meetings as required
- Order office supplies for the Ministry’s use and oversees the maintenance of office equipment
- Ensure a safe and clean working environment within the building
- Review and implement procedures to ensure clear, efficient and effective operations
- Communications
- Manage correspondence, including post, e-mail, and phone calls to members
- Distribution of materials/books, planning for meeting days, sending invites and letters
- Documentation of members information and ensuring they are updated from time to time
- Acting as first point of contact for enquiries whether in person or by phone, post, and email ensuring they are dealt with politely and followed up by appropriate action
- Provide administrative support to the Ministry’s board member for all matters relating to the organizations events; member visits; printed communications or via social media etc.
- Management of the Ministry’s premise and building
- Ensure the premise is clean, tidy and safe for all visitors and members
- Advise concerned units of any repairs as required
- Supervise procurement of materials and equipment for cleaning
- Payment of utility bills
- Vendor and supplier management
- Any other duty(ies) assigned
Education
- Relevant administrative degree or certifications
Experience, Skills And Competencies
- Minimum of 4 years of related experience in a faith-based organization
- Excellent interpersonal communication skills – written and oral
- Strong attention to detail
- General office and clerical skills
- Confident IT skills
- Strong planning skills with the ability to work autonomously and manage workload
- Ability to work flexibly
Personal Attributes
- Sensitive listener
- Experience in dealing with matters of confidentiality
- Ability to make decisions and take an initiative
- Motivated to deliver high-quality output
- Ability to manage the unexpected
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