Administrative OfficerGolden Effects Pictures

• Organizing and managing schedules and calendars for staff, managers, and senior-level officers
• Manage office supplies stock and place orders
• Ensure functionality of necessary office equipment, and requisition new equipment and supplies as needed.
• Prepare regular reports on expenses and office budgets
• Receiving and processing communication channels, including email, phone, and physical mail
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Attend meetings and record notes and messages for managers and senior-level officers
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails, and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events
• Conferring with the accounting department to help make payments, process incoming invoices, and verify receipts.
• Assisting the HR department with job postings, interviews, and personnel database

Skills and Experience

• Candidates should possess a Bachelor's Degree qualification with 4 - 7 years work experience.
• Proven work experience as an Administrative Officer, Administrator, or similar role
• Solid knowledge of office procedures
• Attention to detail.
• Proven experience working in an office environment.
• Proven experience being able to handle multiple tasks at the same time.
• Notable organizational skills and the ability to provide organization and structure that others can follow.
• Strong communication skills and the willingness to make phone calls, emails, and other communications with clients
• Comfortable working independently when needed, or as part of a team
• Experience with office management software like MS Office (MS Excel and MS Word, specifically).