job description - Administrative Officer
Responsibilities
- Develop and implement comprehensive maintenance programs to ensure the proper functioning of all equipment, systems, and structures within the facility.
- Conduct regular inspections to identify areas of improvement and address maintenance issues promptly.
- Collaborate with external vendors and contractors for repairs, renovations, and facility upgrades.
- Lead and supervise a team of maintenance staff, contractors, and other facility-related personnel.
- Enforce safety regulations and protocols to create a secure environment for employees, visitors, and contractors.
- Conduct regular safety audits and risk assessments, implementing necessary measures to mitigate potential hazards.
- Manage the company’s fleet and transportation unit and supervise the drivers.
- Manage office supplies stock and place orders
- Prepare regular reports on expenses and office budgets
- Maintain and update company databases
- Organize a filing system for important and confidential company documents
- Answer queries by employees and clients
- Update office policies as needed
- Maintain a company calendar and schedule appointments
- Book meeting rooms as required
- Distribute and store correspondence (e.g. letters, emails and packages)
- Prepare reports and presentations with statistical data, as assigned
- Arrange travel and accommodations
- Schedule in-house and external events
Requirements and Skills
- Bachelor's Degree in Facility Management, Business Administration, or related field (or equivalent work experience).
- Proven experience in facility management, with a minimum of 5 years in a similar role.
- Strong knowledge of building systems, equipment, and maintenance protocols.
- Excellent leadership and communication skills, with the ability to collaborate effectively with diverse teams.
- Proficiency in budget management, vendor negotiations, and contract administration.
- Familiarity with relevant laws, regulations, and codes pertaining to facility management.
- Strong problem-solving abilities and a proactive approach to addressing facility-related challenges.
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Wellspring College, the school has a developed value statement that drives her functions and interactions. It also has a strong sense of purpose, harnessi every opportunity to make our students sound.