Administrative OfficerCentre For Research in Enterprise and Action in Management (CREM)

Responsibilities
Inventory Management:

• Maintain accurate records of inventory levels, including tracking stock levels, replenishing supplies, and conducting regular audits to prevent discrepancies.
• Coordinate with suppliers to ensure timely delivery of inventory items and negotiate favorable terms and pricing agreements.
• Implement inventory control measures to minimize waste, loss, or theft and optimize inventory turnover.

Administrative Support:

• Provide administrative support to various departments, including managing correspondence, scheduling appointments, and organizing meetings and events.
• Assist in preparing reports, presentations, and documents, ensuring accuracy and compliance with company standards.
• Maintain electronic and physical filing systems, ensuring efficient retrieval of information as needed.

Procurement and Purchasing:

• Assist in the procurement process, including sourcing vendors, obtaining quotes, and placing orders for supplies and equipment.
• Review purchase orders and invoices for accuracy, resolve discrepancies, and ensure timely payment to vendors.
• Collaborate with department heads to assess inventory needs and develop procurement plans aligned with budgetary constraints and operational requirements.

Facilities Management:

• Oversee the maintenance and upkeep of office facilities, including coordinating repairs, renovations, and office equipment maintenance.
• Monitor office supplies inventory and reorder as necessary to ensure uninterrupted operations.

Compliance and Documentation:

• Ensure compliance with company policies and procedures, as well as regulatory requirements related to inventory management and administrative functions.
• Maintain confidentiality of sensitive information and handle administrative tasks with discretion and professionalism.

Qualifications

• Bachelor's Degree in Business Administration, Supply Chain Management, or related field.
• 4 years work experience.
• Proven experience in inventory management, preferably in a similar administrative role.
• Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with a customer-centric approach to service delivery.
• Proficiency in MS Office Suite and inventory management software.
• Attention to detail and accuracy in data entry and record-keeping.