Administrative Assistant - M.D's OfficeSundry Foods

Key Tasks and Responsibilities

• Handling information and document requests from staff and outside parties
• Collate and prepare information for meetings with staff and outside parties; compose and prepare correspondence; maintain contact lists
• Schedule executive meetings and keep detailed meeting notes
• Draft letters, memos, invoices, reports, and other documents
• Receive incoming communication or memos addressed to the office of the Managing Director, review contents, determine importance, and summarize and/or distribute contents to appropriate staff
• Perform filing duties and controls all documents for Managing Director's office
• Assist in Board meeting preparations (e.g., all bookings, travel arrangements, etc.)
• Order office supplies for the office of the Managing Director
• Provide general support to Managing Director's visitors
• Monitor leases and ensure company renews leases on all its occupied spaces in good time
• Perform a broad variety of administrative tasks that facilitate the attainment of organizational outcomes
• Extract and clean business data for further analysis
• Prepare periodic business and financial reports using developed templates/models

Required Qualifications

• Minimum of Bachelor's Degree in Finance, Economics, Business Administration or related field. A Master's Degree in a related field is an added advantage
• The MD's Office Administrative Assistant is primarily responsible for assisting with a wide range of administrative support related tasks as well as assist in financial analysis and reporting.

Required Skill:

• Proficient with Microsoft Office Suite
• Excellent Verbal and Written communication skills
• Strong Organizational skills with the ability to multi-task(4). Attention to detail and problem solving skills
• Numeracy and Analytical skills
• Minimum of 3-5 years experience in a similar role may be an added advantage