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Administrative AssistantIkoyi Nursery School (INS)

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job description - Administrative Assistant

  • Manage clerical, administrative and secretarial responsibilities and tasks for the school’s office.
  • Welcoming parents, children and visitors.
  • Support Administrator in handling admission enquiries and processes.
  • Daily check on absentees and sending follow up calls and messages.
  • Manage all social media platforms under the supervision of the Administrator/Head Teacher.
  • Take pictures and videos of daily activities and school events for school WhatsApp groups and newsletter.
  • Assisting with typing, printing and photocopying of documents and worksheets.
  • Undertake IT based task such as designing of fliers and invitations.
  • Assist Administrator in maintaining staff and children’s files both manually and electronically.
  • Take minutes of staff meetings and disseminate as appropriate.
  • Schedule appointments and meetings for the Head Teacher.
  • Carrying out cash withdrawals and payment of cheques for Petty cash plus PAYE, WHT and Pension respectively.
  • Mange and keep records of petty cash expenses.
  • Purchase school and office supplies while comparing prices to attain best value.
  • Monitor and maintain school and office supplies inventory alongside Administrator
  • Maintain a safe and secure school environment.
  • Ensure security, integrity and confidentiality of data.
  • Oversee vendors and artisans work.
  • Co-ordinate School Library
  • Maintain constructive and professional relationships as well as communication with colleagues and parents.
  • Any other duties as may apply.


Qualification and Experience

  • Bachelor's Degree, HND / OND qualification
  • 2 - 4 years work experience.


Key Competencies:

  • Leadership skills – Ability to manage the office in the absence of the Administrator
  • Sound judgment and problem solving
  • Strong interpersonal and communication skills
  • Proficiency in Microsoft Office
  • Understand how to use Social Media tools.
  • Strong ICT skills.
  • Planning and organizational skills
  • Work and time management skills
  • Attention to detail and high level of accuracy
  • Strong sense of initiative
  • Team work and collaboration
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About the company

Ikoyi Nursery School (INS) have been helping children develop a life-long love for learning over the past seventy-four years. We pride ourselves in providing children between the ages of 2 – 5 years old, a nurturing environment where their emotional, soci

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