Assistant Manager, Real Estate and Administration (Budget & Payables), Real Estate & Administration at the African Export Import Bank (Afreximbank)

JOB TITLE: Assistant Manager, Real Estate and Administration (Budget & Payables), Real Estate & Administration

JOB LOCATION: Cairo, Egypt

JOB DETAILS:

• The Assistant Manager, Real Estate and Administration (Budget & Payables) is responsible for overseeing and managing all budget monitoring and accounts payable activities related to Real Estate and Administration operations, including travel management expenses.
• The role ensures the timely processing of payments, compliance with financial regulations, effective budget control, and vendor relationship management.
• The incumbent will also oversee financial systems, reporting, and process improvements while ensuring compliance with Bank policies, procurement guidelines, QHSE standards, and international best practices.

Accounts Payable & Financial Management

• Manage the end-to-end accounts payable process, ensuring compliance with Finance Department guidelines and financial policies.
• Ensure efficient utilization of financial management systems, particularly SAP Concur Invoice, and address any concerns or technical issues.
• Review and validate open vendor advances, ensuring timely reconciliations and accurate financial records.
• Verify accounts payable documents, ensuring all financial data is accurately recorded, uploaded, and maintained in the system.
• Coordinate mid-year budget recasting and prepare the end-of-year accruals list for submission to the Finance Department.
• Maintain a detailed invoice tracking log to monitor processed invoices and advance payments, ensuring timely clearance of obligations.
• Act as the primary liaison for CONCUR Invoice support, coordinating with internal teams to resolve issues and enhance system utilization.
• Develop and implement a vendor balance monitoring system, ensuring timely and accurate payments to maintain strong vendor relationships.
• Oversee the preparation of end-of-year accrual reports, ensuring compliance with Bank accounting standards.

Budget Control & Administrative Management:

• Review travel-related expenses, payments, and budgets, ensuring cost-effectiveness in ticketing, accommodations, and service procurement.
• Submit periodic reports on accounts payable processes, highlighting key performance metrics and recommending corrective actions where necessary.
• Ensure adherence to Bank policies and procedures, including Procurement Policies & Procedures Manual, Accounting Policies, and Financial Regulations.
• Recommend enhancements to travel policies and expenditure procedures based on operational insights and cost-control measures.
• Attend weekly meetings for Administration, Global Procurement, and Contract Management, providing financial insights and updates.
• Monitor budget allocations across multiple projects and accounts, ensuring expenditures remain within approved limits and advising on necessary adjustments.

Team Leadership & Performance Management:

• Oversee the daily activities of the Budget & Payables team, ensuring efficient task execution and resolution of pending financial transactions.
• Conduct performance evaluations, providing structured feedback to enhance team productivity and effectiveness.
• Train and delegate financial tasks to subordinates, ensuring they maximize their potential and adhere to best financial practices.
• Develop and implement a strategic timeline to align team activities with the Real Estate & Administration annual plan.
• Manage team schedules and leave tracking, ensuring uninterrupted workflow within the department.
• Lead the team to meet Bank expectations for productivity, quality, financial accuracy, and continuous improvement.
• Foster a collaborative and accountable team culture, ensuring alignment with the Bank’s financial and operational objectives.
• Handle and resolve complex inquiries from Bank staff, vendors, and service providers, including disputes related to payables and travel expenses.

Other Responsibilities

• Perform any additional duties as required by management or dictated by the operational needs of the Bank.

Qualifications

• Education: Master’s degree in Business Administration or any related field.
• Certifications:
  • Specialized certificate in the above areas is an added advantage.
  • CMA is preferred.

Knowledge & Experience:

• Experience Required:
  • Total Years of Experience: 4–6 years.
• Technical Skills:
  • Solid knowledge of accounting principles and accounting software.

HOW TO APPLY
To apply for the ongoing African Export-Import Bank (Afreximbank) Job recruitment, visit the APPLICATION PORTAL to submit your application!