Finance and Admin Officer at Albarka Health Spring Foundation (AHSF)

JOB TITLE: Finance and Admin Officer

JOB LOCATION: Oyo

JOB DETAILS:

• The Finance and Admin Officer is responsible for ensuring compliance with general donor regulations, grant specific requirements and AHSF policies and procedures.
• Additionally, this position will ensure the day-to-day financial and administrative activities and will support the Finance Manager on one program or program site including human resources administration, finance administrative activities and reporting.

Duties and Responsibilities
Finance

• Coordinate with the team to ensure timely financial and progress reporting is completed and submitted by sub-grantees, reviewed and approved on timely manner and file the reports in sub-grant management file.
• To work closely with AHSF sub-grantee(s) finance staff
• Assist program staff with day-to-day accounting operations and financial support in accordance with donor/client and International Medical Corps internal policies and procedures.
• Ensure required preapprovals are secured in advance of incurring an expense.
• Assist in solving Test of Transaction (TOT) issues and send them to Auditor.
• Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments
• Prepare ad hoc logistics and financial reporting to aid in tracking and reconciliation of transactions
• Maintain accurate financial transactions and grant/contract records
• Assist program staff and finance department in meeting donor/client and internal reporting requirements
• Prepare timely and accurate financial reports for submission to donor on or before the deadlines
• Prepare timely and accurate monthly Pipeline.
• Prepare Cash request projection to HQ/country office
• Maintain frequent communication with Program Staff, and Field Office Finance to ensure finance activities and objectives are communicated clearly.
• Work with program and logistics staff to ensure the coordination of programs is within budgeted targets.
• Interface with service providers on service delivery, invoicing and processing of payments
• Ensure compliance with internal and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation
• Train fellow staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
• Advocate and plan for professional development of staff
• Maintain frequent communication with Finance Director to ensure finance activities and objectives are communicated
• Work with program and logistics staff to ensure the coordination of programs are within budgeted target
• Attend coordination meetings which are relevant to finance activities
• Interface with national government and relevant statutory agencies to ensure compliance with varying government regulations when necessary.

Team Management:

• Ensure weekly briefings and update with all team members once a week.
• Discuss security update and rules with team.
• Ensure appraisals are conducted periodically.
• Ensure dissemination of information to team members.
• Team building; ensuring each team member is carried along on the job and build individuals capacity.

Representation:

• Serve as a liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors
• Participate in donor meetings and communicate relevant information to Finance Director and Executive Director when called upon to do so.
• Assist in activities to ensure maximum visibility of the agency amongst the NGO community
• Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.

Qualifications

• A University degree in Accounting. Professional certifications such as a fully qualified/almost qualified member of ICAN or other qualification recognized by IFAC is an added advantage.
• Experience
• Minimum 3 years experience in administration and financial management in the humanitarian sector, including experience in grant financial management aspect of international donor agencies.
• Extensive experience in working with computerized accounting systems, preferably Quick Point.
• Experience in working within a large departmental team.
• Ability to handle handled multiple projects, worked with INGO, NGO.
• Ability to carry-out responsibilities independently with minimal technical support from within the organization.
• Knowledge of varied donor financial regulations.
• Experience in enforcing the compliance of internal control procedures and policies relating to different departments and activities.

Competencies:

• Proven leadership qualities required.
• Strong negotiation, interpersonal and organization skills.
• Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
• Ability to work under pressure and manage work load effectively and efficiently to meet deadlines.
• Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
• Ability to integrate and work well within multi-ethnic and multicultural team.
• Ability to work in harsh conditions, often in remote areas.
• Proficiency with MS Word and Excel.
• Prevention of Sexual Exploitation and Abuse
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Albarka Health Spring Foundation (AHSF) and amongst beneficiaries served by Albarka Health Spring Foundation (AHSF).
• Any other duties that may be assigned from time by supervisors.

Compliance & Ethics:  

• Promotes and encourages a culture of compliance and ethics throughout Albarka Health Spring Foundation (AHSF).
• As applicable to the position, maintains a clear understanding of Albarka Health Spring Foundation (AHSF)’ and donor compliance and ethics standards and adheres to those standards.  
• Conducts work with the highest level of integrity.

HOW TO APPLY
To apply for the ongoing Albarka Health Spring Foundation (AHSF) of job opening, visit the job APPLICATION PORTAL to submit your application!

Note

• AHSF is an Equal Opportunity Employer AHSF considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
• The AHSF and AHSF workers must adhere to the values and principles outlined in AHSF – Standards for Professional Conduct. These are Transparency, Accountability, Partnership, Integrity, Team work (TAPIT). In accordance with these values, the AHSF operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Inclusivity Statement:

• Albarka Health Spring Foundation is an equal opportunity program that welcomes applications from qualified professionals.
• We are committed to achieving diversity in terms of gender, care protected characteristics.
• As part of their adherence to the values of AHSFV, all AHSF Intern and Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other state.
• Women are strongly encouraged to apply.