Procurement Assistant at International Institute of Tropical Agriculture (IITA)

JOB TITLE: Procurement Assistant (2 Positions)

JOB LOCATION: Ibadan, Oyo, Nigeria

JOB DETAILS:

• Maintain accurate and precise records, ensure activity tracking, and demonstrate methodology.
•  Work cross-functionally with IITA colleagues to ensure requirements for all areas are met effectively and on time.
•  Assist in developing and maintaining documented standards for procurement governance and processes, resulting in value for money and outcomes and minimizing procurement risk.
•  Ensure on-time delivery, challenge non-compliance in areas of responsibility, monitor and update purchase order progress reports
•  Monitor and track daily/weekly supplier deliveries by liaising with the Shipping Office, IITA Limited staff, and the Receiving section of the Stores.
•  Develop and maintain a reporting system that measures the contribution of the procurement processes.
•  Promote excellent customer service, identify, review, and implement strategies to improve service, quality, and efficiency.
•  Maintain strong team relationships among colleagues and community groups, both formal and informal, across all levels.
•  Assist in reviewing tender documents for compliance with stipulated standards.
•  Manage contracts assigned to vendors/contractors to ensure compliance with specifications, service, quality, and delivery standards.
•  Work in line with SOP 16 and CGIAR No 6 and mapping out tracking strategy or methods by hierarchy or position, value, criticality, and importance.
•  Facilitate expenditure reviews to identify opportunities to add value through improved procurement techniques.
•  Ensure the security of the department property and assets and maintain a commitment to the care of all property and assets.
•  Ensure active involvement in the procurement of cloud storage system.
•  Attend to vendors/visitors, moving procurement payment memos to FD for payment process, issuing POs to vendors, and providing customer service to all categories of internal and external customers.
•  Assist the Support office in organizing work schedules, meetings, seminars, and workshop
•  Assist in raising of Requisition (internal & RFP).
•  Perform any other job-related duties as may be assigned by the Supervisor.

Requirements

• Have strong negotiation and time management skills, creative thinking and risk management skills.
•  Have understanding of the supply market intelligence, familiarity with technology and system for procurement.
•  Have the ability to collaborate effectively and perform metric analysis.

HOW TO APPLY
To apply for the ongoing International Institute of Tropical Agriculture (IITA) job opening, visit the Application Portal to submit your application!