Human Resources & Administration Officer At Danish Refugee Council (DRC) (November, 2024)

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Contract

Abuja

Posted 2 weeks ago

JOB TITLE: Human Resources & Administration Officer

JOB LOCATION: Abuja

JOB DETAILS:

To provide Human Resources support in compliance with DRC’s and local guidelines and procedures. This role has a country focus and ensures compliance to DRC procedures and guidelines within the country.
The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks.
The role provides support and/or technical guidance to country operations while overseeing country activities.

Responsibilities:
Documentation and filing:

Ensure documentation is complete and filed in an impeccable manner for all recruitments done in Abuja. (Both hard files and soft copies).
Ensure documentation and archiving of personnel files is kept up to date and in order.
Support field offices in organizing their documentation and archives to be audit ready at all times.

Insurance:

Contracts and People planning:

To send monthly reminders and anticipate actions on upcoming ends of contracts and future recruitment needs.
To ensure that each employee has an updated job description
To make sure staff have their contract extensions, End of contract notices at least a month in advance before expiry of their valid contract.
To work with the staff contracts list and make sure it is always up to date on SharePoint
To Prepare all job offers and contracts.
To prepare payroll for national employees
To make sure the full contract process for national employees including contracts, extensions, addendums, and resignations is done
To ensure that terms of employment for national employees are aligned with DRC Minimum standards, Nigeria Labor law and conventions and competitive.
To ensure that Dynamics data for national staff is updated, this is position bands, employee IDs, contracts extensions
To ensure the proper and exhaustive filing of all the staff documents both hard and soft copies.
Prepare and submit required reports or/ trackers to the HR&Admin Manager monthly
Ensure that records of all Human Resources related information is kept and sent on timely basis to relevant parties
Hiring and terminating of national staff in dynamics system.

Performance, Learning and Development:

To make sure the performance management process is adhered to by all managers, staff and HR focal points
Maintain a consolidated Country tracker for performance cycle in the KPI HR-Tool
Timely Follow up with the focal HRs in area offices of probations objectives, evaluations performance objectives and appraisals
Involve the HR&Admin manager in complicated situations that a raise with the non-compliance to the cycle
Share with managers and staff the available learning and development opportunities materials on DRC Intranet for development
Support the HR&Admin Manager in coordinating the learning and development trainings
inducting training on Code of Conduct, Confidentiality, Conflict of Interest, etc. as may be required.
Ensure all performance records and trainings on performance management is updated in dynamics.

Visas Management and International Flight Management:

Create a folder for each staff or / visitor
Collect all the necessary documents from the applicant for a particular visa type (VOA OR CERPAC)
Have the letters signed by CD/Hoss to support the applications
Submit applications immediately
Share emails with the consultants on guidance and requirements for applications for each new application.
Make sure of Aquent communication to the applicant on the timelines of the process, the required documents and how long the applicants will stay without their physical passport(s) if its application for CERPAC
Follow up with the Consultant to make sure the visa (VOA) is received within five (05) working days.
On receipt of the passport back, update the visas tracker
Make sure to send the staff passport back to them only through fellow staff and not a courier
Timely communications and follow up with staff on their visa’s renewals
Any other duties as may be assigned by the Line manager.

Qualifications
Education: (include certificates, licenses et.)

A University Degree in Human Resource Management, Business Administration, or Social Science specializing in Human Resources or equivalent profession.

Experience and technical competencies: (include years of experience)
Essential:

Minimum Three (03) years’ experience in Administration or Human Resources Management or Change Management or Organisational Development and other related fields specifically within the International NGOs, Embassies, UN Agencies and other similar sectors mid-management level.
Knowledge of recruitment and previous experience within emergency contexts is a plus.
Excellent command of Microsoft office. Previous experience working with an ERP System is an added advantage.
Good understanding and working knowledge/experience of Human Resources Management principles, concepts & processes.
Advanced English proficiency
Knowledge of local languages.

Core competencies:

Languages: (indicate fluency level)

Effective communication skills (written and verbal).
Fluency in written and spoken English and Knowledge local languages would be a plus.

Key stakeholders: (internal and external)

Salary & Benefit
NMG-H

HOW TO APPLY
To apply for the ongoing Danish Refugee Council (DRC) job opening, visit the job APPLICATION PORTAL to submit your application!

Note

Candidates must send aCover Letter and an updated CV (no longer than four pages) to the link above.
Both must be in English.
Applications submitted after the closing date will not be considered.
Due to the urgency of the position, DRC has the right to recruit a candidate who matches the required profile before the above deadline.